Document disposal is one of the serious mistakes that can pose a lot of risk to a business when done incorrectly. Tossing paper files in the trash can expose confidential information contained in it to everyone. This can result in getting fined or sued. To prevent such happening, there are a few common mistakes of document destruction that you need to avoid at all cost.
Relying on Office Shredders
Office shredders is a good option for shredding occasional document but not much secure or efficient solution when it comes to bulk document destruction. With this method, you can just shred a definite number of staples, paper, and paperclips. Also, the capacity of the shredding receptacle is limited so it requires you to empty it often.
Hiring a reliable document destruction provider will be the right way. Document shredding Houston offer dependable services that save time and ensure that your documents are properly and securely destroyed. They deliver locked collection containers to your office. This container when gets full, then a background-screened shredding technician gathers all its contents and destroy those documents or sends it to a plant based shredding unit for destruction.
Not able to prove document destruction
Without a verified document destruction procedure, your firm can’t prove compliance with federal and state privacy laws. A professional destruction service company provides a “Certificate of Destruction” at the end of each and every shredding project. In that way, you can provide evidence to the auditor that all your document destruction processes abide by law.
Not associating with a NAID AAA Certified service provider
NAID or The National Association for Information Destruction is the not for profit body that sets rules for the destruction of information. If you want to get your documents destroyed with the professional and ethical standards, then you must select a NAID AAA Certified provider.
Opting for a global information destruction firm
Global document destruction firms are known to not treat their customers as per their varying requirements. It is important to understand that one size does not fit all organizations. A locally-owned information destruction partner very well understands what medium and small businesses require and can provide shredding solutions designed to fit into the need of each client. They are in turn committed to safeguarding privacy of a business and serving the community.
Eliminating the unused information in a business is an important task that needs to be conducted from time to time. The above information will help you avoid these document destruction mistakes and select the right shredding services provider for your business.